Effective Date: 01/July/2025
EzData Systems (“we,” “our,” or “us”) is committed to protecting the privacy of individuals who interact with our website, products, and services, including prospective customers and job applicants. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information, as well as the rights available to individuals regarding their data.
- Information Collection Methods
We collect personal information in the following ways:
- Directly from users: When you complete forms on our website, contact us via correspondence, or submit resumes and paperwork for employment.
- User contributions: Information you voluntarily provide through surveys, feedback, or other interactions with EzData Systems.
- Automatically: Through cookies, analytics tools, and similar technologies that collect statistical and usage data when you visit our website.
- Use of Collected Data
We use personal information for purposes including:
- Delivering and presenting our services and products.
- Improving website functionality, user experience, and product performance.
- Fulfilling contractual and legal obligations.
- Communicating updates, offers, and administrative information.
- Supporting recruitment, candidate evaluation, background verification, and compliance with employment laws.
- Disclosure of Information
We may share personal information in the following circumstances:
- Service providers and contractors who process data on our behalf under confidentiality and data protection obligations.
- Legal authorities where required by law or to protect rights, safety, or security.
- Corporate transactions, such as mergers, acquisitions, or asset transfers, where data will remain subject to this policy.
We do not sell personal information to third parties.
- User Control and Choices
- Cookies: Users can manage cookie preferences through their browser settings or our consent manager tool. Please note, disabling cookies may affect website functionality.
- Advertising: Opt-out options for interest-based advertising are available through third-party industry initiatives (e.g., Network Advertising Initiative, Digital Advertising Alliance).
- Data Security Measures
We implement technical and organizational safeguards to protect personal data from unauthorized access, misuse, alteration, or loss. However, no method of transmission over the internet is completely secure. Users are responsible for safeguarding account credentials, including passwords.
- Data Retention
- Personal data is retained only as long as necessary for the purposes for which it was collected, or to comply with legal and regulatory requirements.
- Once data is no longer needed, it is securely deleted, anonymized, or archived.
- For employees, applicant data forms part of their personnel file upon hiring.
- International Data Transfers
Personal information may be processed and stored in the United States or in other jurisdictions where EzData Systems or its service providers operate. These jurisdictions may have different data protection laws. We take steps to ensure personal information is handled with appropriate safeguards regardless of location.
- Applicant Data
We collect the following applicant data:
- Contact details, demographics, education, work history, and qualifications.
- Sensitive information (where relevant and legally permitted), such as health status, racial or ethnic origin, or criminal history.
This data is used for recruitment, verification, background checks, compliance with equal opportunity requirements, and improvement of our hiring processes. Consent is obtained where required.
- Special Category Data
Sensitive data is processed only with explicit consent or a clear legal basis, such as compliance with equal opportunity and employment laws or to meet specific job requirements.
- Rights of Individuals
Individuals, including applicants, may exercise the following rights:
- Correction: Request correction of inaccurate or incomplete data.
- Objection & Restriction: Where applicable, object to certain types of processing or request that processing be restricted.
We may require identity verification before fulfilling requests.
- Updates to This Policy
We may update this Privacy Policy to reflect changes in our practices, technology, or legal obligations.
- Contact Us
If you have questions or requests regarding this Privacy Policy, please contact us.
